1. Scope And Controller
Vereonix Technologies controls the personal data collected through this website and the related enquiry workflow. This policy applies to information you provide directly through the website, information generated by your use of the site, and information processed by our service providers on our behalf.
It does not automatically cover a separate client engagement, managed service, or consulting project. If we begin working together under a contract, that agreement or a project-specific data processing addendum may add more detailed terms.
2. Personal Data We Collect
Data You Submit Directly
- Name
- Work email address
- Company name
- Company size
- Service interest
- Budget range
- Project urgency
- Role or decision-making context
- Page URL and page title at submission time
- Source tag used to identify the website form
- HubSpot visitor token where HubSpot is enabled and analytics consent is granted
Data Generated By Site Use
- Technical request, browser, and device information processed as part of hosting, delivery, and analytics.
- Consent preferences stored locally in browser storage and reflected in a small consent cookie.
- Optional attribution and engagement information if HubSpot is enabled and you consent to optional analytics tracking.
- Payment and billing details entered on Stripe-hosted checkout pages when you start a paid product plan.
3. How We Use Personal Data
| Purpose | Typical Legal Basis |
|---|---|
| Respond to enquiries and book follow-up conversations | Legitimate interests in operating the business and, where applicable, steps requested before entering a contract. |
| Operate, secure, and improve the website | Legitimate interests in maintaining a reliable website, understanding demand, and protecting the service against misuse. |
| Load optional HubSpot tracking when a visitor consents | Consent, which can be withheld by rejecting optional preferences. |
| Process product-plan checkout sessions and payment records | Steps requested before entering a contract, contract performance, and legal or accounting obligations. |
| Keep records needed for legal, accounting, or dispute-handling reasons | Compliance with legal obligations and legitimate interests in defending our rights and records. |
4. Cookies, Local Storage, And Analytics
The site stores a local consent record and a small consent cookie so it can remember whether you accepted optional analytics. We currently use that choice to decide whether to load optional HubSpot tracking where HubSpot has been configured for the deployment.
- Necessary preference storage: used to remember your consent choice across visits.
- Optional analytics tracking: used for HubSpot tracking only after you opt in to analytics preferences.
- Platform analytics and delivery logs: the site also relies on hosting and delivery providers that may process request or usage data to operate and measure the website.
You can update or withdraw optional analytics consent any time by using the Cookie Preferences control in the website footer.
5. Sharing And Service Providers
We do not sell personal data. We do share data with service providers that help us host the website, store enquiries, analyze website usage, manage CRM workflows, or schedule meetings. The main providers currently used for the website are listed below.
| Provider | Role | Data Involved |
|---|---|---|
| Google Cloud Platform | Website hosting and server infrastructure | Request metadata, server logs, and operational telemetry processed as part of secure website delivery. |
| Neon | Managed PostgreSQL lead storage | Lead form submissions and related timestamps stored for enquiry handling. |
| HubSpot | CRM and optional lead tracking | Lead form fields, page attribution data, and engagement data relevant to sales follow-up. |
| Stripe | Secure payment processing | Payment, billing, tax, receipt, and checkout-session information entered directly on Stripe-hosted pages. |
| Calendly | Scheduling provider | Contact, availability, and meeting details provided directly by the visitor on Calendly. |
6. International Transfers And Retention
Our providers may process information in countries other than the one from which you access the website. Where that happens, we rely on provider contractual protections, standard safeguards, and practical vendor selection measures appropriate to the type of data involved.
We keep personal data only for as long as reasonably necessary to respond to enquiries, manage our pipeline, keep business records, comply with legal obligations, and protect our rights. Retention periods vary depending on whether an enquiry becomes an active commercial discussion or a customer relationship.
7. Security Measures
We use administrative, technical, and organizational measures appropriate for a business website and enquiry workflow. These measures include access limitation, managed infrastructure, environment-based secrets handling, vendor-based security controls, and a bias toward collecting less information rather than more.
No website or internet transmission is completely risk-free, so we cannot guarantee absolute security. If you believe your interaction with our site has created a security issue, contact security@vereonix-technologies.com.
8. Your Rights
Depending on where you are located, you may have rights to access, correct, delete, restrict, object to, or request a portable copy of your personal data. Where processing depends on consent, you may also withdraw consent for future processing.
To exercise a privacy right, email privacy@vereonix-technologies.com. We may ask for enough information to verify your identity and understand the scope of your request.
Consent for optional analytics can be withdrawn directly in-product via Cookie Preferences, without contacting support.
9. Children And Policy Updates
This website is intended for business users and is not directed to children. We do not knowingly collect personal data from children through this site.
We may update this policy from time to time to reflect operational, contractual, legal, or vendor changes. The version published on this page is the version currently applicable to the website.